Rules of employment must be created and filed where 10 or more are regularly employed; changes must also be filedA company's "work rule book" must also be reported to the government office
An employer who regularly employs 10 or more workers must create rules of employment and file them with the head of the competent Labour Standards Inspection Office, attaching a written opinion from the majority labor union or the majority representative. Filing is also required when the rules are changed. The forms can be obtained from the main forms under the Labor Standards Act.
- 1. Create or changeCreate or revise the rules of employment
- 2. Hear opinionsWritten opinion of the majority union or majority representative
- 3. FileFile with the head of the competent Labour Standards Inspection Office
Key points
- Applies to employers who regularly employ 10 or more workers
- Attach to the rules a written opinion from the labor union organized by a majority of workers, or from the person representing the majority
- File with the head of the competent Labour Standards Inspection Office
- Changes likewise require filing with the head of the competent Labour Standards Inspection Office
- Forms for the written opinion and the notification of rules of employment can be downloaded from the main forms under the Labor Standards Act
What to do in practice
- When you change the rules of employment, collect the written opinion and file with the Labour Standards Inspection Office
- Refer to the model rules of employment when drafting provisions
A company with many workers makes "rules of employment," which write down rules such as pay and days off. After making them, the company attaches a paper with the opinion of the workers' representative and reports them to the government office. When the contents change, they are reported in the same way.
Points
- It applies to companies that usually have 10 or more workers
- A paper with the opinion of the workers' representative is attached
- When the rules change, they are reported again
What the words mean
- Rules of employment (shugyo kisoku)
- A collection of the rules for working at a company
- Written opinion
- A document in which the workers' representative writes their opinion
- Ministry of Health, Labour and Welfare (MHLW): MHLW Kochi Labour Bureau: Rules of employment
This article summarizes and explains materials published by government agencies and is not advice on any individual case. Rules can change, so for actual procedures and decisions always check the latest original materials and consult professionals such as tax accountants or labor and social security attorneys. English, Simplified Chinese and Traditional Chinese versions are translations prepared from the Japanese articles for convenience. If anything differs, the Japanese text and the original source take precedence.